Use Case

Digitisation of Archives: Extract, Classify and Analyse All Your Data

Day-in-day-out, thousands of documents are created and filed - often physically. Acodis offers seamless digitisation and data extraction platform to digitise complete archives and transform them into machine-readable form.

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State of the Art Archive Digitisation

Administrative tasks make up a large part of the public sector. Every day, thousands of documents are created and filed - often physically. Due to the increasing time pressure and workload of employees, it is becoming more and more important that the information in the archives is quickly available. Acodis offers you a simple and customisable digitisation and data extraction platform to digitise complete archives and transform them into machine-readable formats. All of which is thanks to our intelligent document processing tool.

"There are many valuable collections of information that are not yet available digitally, and we are proud every time we can help make these treasures of knowledge available."

Benjamin von Deschwanden, COO Acodis

Case Studies - Archive Digitisation

City Archive Zurich

Digitisation and extraction of metadata from 33'000 archived index cards

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GSK

Digital preparation of 142 books and creation of online research platform

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University of Zurich

Information extraction from 12'200 survey forms

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State Chancellery of St.Gallen

Eyeglasses set on an open book

Taking a big step towards e-government with the Retrodigital project

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Childrens' Hospital Zurich

Stacks of medical documents

Structure data from over 5'000 questionnaires

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The manual processing of the tabs would have cost us a lot of time. With the automated solution from Acodis, we were able to reduce the manual effort considerably, while at the same time investing in a future-oriented technology.

Anja Huber

Project Manager at the City Archive Zurich

Webinar: The Art Monuments of Switzerland

Digitally into the 21st century with a superlative search engine

German with English subtitles

Small Q&A

Here are some of our favorite questions from the last webinar.

Could not find the answer you were looking for? Take a look at our Knowledge Base or contact us!

Have you done other projects with archives or similar where you used Machine Learning?

There are many valuable collections of information that are not yet available digitally, and we are proud every time we can help make these treasures of knowledge available. For example, there are index cards from city archives that were previously only available in analog form, where a search for this data set meant a trip to the archives. Through digitisation, which we were allowed to work on, it is now possible to carry out this research on the computer. Or also worth mentioning is the platform Retrodigital of the Canton of St. Gallen, where official documents of the canton are made available to the public digitally, with a similar degree of indexing as we have seen with the KdS-online platform.

What types of documents can be digitized with Acodis?

As a rule, the documents we process are relatively short and numerous. You can think of delivery notes, invoices, and other business documents that come in daily.
But in the end, the type and presentations of the documents that we process vary a lot. It goes from a book to standardized one-page documents, which contain semi-structured information.

Where does the processing take place (geographically)?

When we process data, it depends on how much it is worth protecting. We have customers who say they can't leave our premises so Acodis provides them on-premise solutions. Others say they can't leave Switzerland. Then, of course, we can have it processed on a Swiss server. If it is entirely harmless data, then it can also happen somewhere in Germany or even America. Where the data is finally processed is less central for us, we are very flexible.

Turning Archive Documents Into Searchable Data

Read the case study and learn more about how City Archive Zurich digitized 33'000 index cards for youth welfare cases.

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